ampEducator - CCO - STEPS Transcript Storage Guide

Modified on Wed, 12 Mar at 1:15 PM

ampEducator allows you to store Transcripts directly to Career Colleges Ontario (CCO) who are approved by the Superintendent of Career Colleges to provide this service - for more information please see: https://www.ontario.ca/page/career-college-transcripts.

Career Colleges Ontario (CCO)
Address: 155 Lynden Road, Unit 2, Brantford, ON N3R 8A7
Contact: 519-752-2124; transcripts@careercollegesontario.ca
Approved Service: Transcript maintenance and issuance
Approved Storage Medium: Electronic

Clients wishing to use this service are required to have an account or to register for the Student Transcript Electronic Protection System (STEPS) at https://steps.oacc.on.ca/. If you have already registered you will require your STEPS administration username and password to configure ampEducator to store Transcripts directly to STEPS.

1. Configure ampEducator to STEPS.

a. Go to Institution Config / Transcripts / Transcript Storage and enter your STEPS username and password.

b. Select the Transcript Template you wish to use to Store. Ensure that the Transcript information meets the min. requirements for Storing Transcripts to be compliant to regulations per Ontario Career Colleges Act, 2005 ONTARIO REGULATION 415/06 Source: https://www.ontario.ca/laws/regulation/060415#BK43

Transcript content

35. 1) Every career college shall ensure that every student transcript includes the following information:

1. The name of the career college as it appears on the registration for the college and the address of the college.

2. The name and student number, if any, of the student or former student.

3. The name and identification code, if any, of the vocational program, each course and practicum in which the student or former student is or was enrolled, including courses in progress.

4. A description of any credit or advanced standing given to the student or former student by the career college or accepted by the college prior to the commencement by the student or former student of the college’s vocational program.

5. The academic history of the student or former student at the career college, including his or her period of attendance, the grade received for each course and practicum in the vocational program and a description of the grading system.

6. Any academic awards and honours given to the student or former student by the career college.

7. A description of any credential awarded to a former student and the date of the award.

8. The date the transcript is issued. O. Reg. 415/06, s. 35 (1); O. Reg. 353/23, s. 22.

(2) A transcript is an official transcript if,

(a) in the case of a transcript issued by a career college, it is certified by an official of the college as a true and accurate transcript and it bears the college’s official seal, if it has one; or

(b) in the case of a transcript issued by a person retained in accordance with paragraph 3 or 4 of section 34, it is certified by that person as a true and accurate copy of the transcript. O. Reg. 415/06, s. 35 (2); O. Reg. 353/23, s. 22.

2. Once you update your username and password, you can go to Home / Transcripts to Select Student Transcripts to store directly to STEPS - if you do not have this configured you will see a warning - return to Step 1 or contact Support@ampeducat or.com for assistance.

3. If Configured, you will see a Summary, Storage Jobs and Transcripts Stored with STEPS:

4. Click Start New Job to Select Students to Store to STEPS:

5. Filter the Students and Check the boxes to left of those you wish to Store then click Add Job.

6. The Job will run and produce a log that can be reviewed of any warnings or errors that occurred - make a note of any Student(s) to correct and then go back to store those Student(s) in a new Job:

7. Review and Generate Report of Transcript Storage. Check student to the left and Generate Report or view or Generate Repot for individuals using the Icons to the right:

8. A Confirmation Report will be downloaded as PDF: