ampEducator - Compliance KPI Report Guide Career College in Ontario

1. KPI (Key Performance Indicator) Reports (Graduate and Enrollment).

These are specific reports required by registered private career colleges in Ontario as per https://www.pcckpi.ca/

a. Must be enabled for each ampEducator account by request to email at support@ampeducator.com. To confirm if enabled you can view under Institution Account > Compliance. 

This is also where you configure the global setting used in the KPI Report for your institution as applicable:

b. Students also have Compliance section that will appear in their Profile once enabled:

c. Programs (that are registered) have Compliance section as well - click to indicate 'yes' and fill out the applicable details for the Program:

d. Run the KPI Report(s).

Under Home / Reports / Compliance Reports / Click the Gear Icon and select your parameters to Generate the Report, use the CSV (paper) icon to the right to download it (if you mouse over the icon it will pop up a hint to tell you what it is):

FAQ

Why does my student not show up in the KPI report?

1. Program must be Primary.

Make sure the Program is Primary (checked green) for the Student Profile / Academics / Program or it will be omitted from the Report.

2. Student Program Status.

a. For the KPI Enrollment Report the Student needs to be Enrolled in the Primary Program during the date range that corresponds to the date selected when running the report ie. Winter, Summer, Fall as per the guidelines:

Enrolment or Graduation Dates:

Winter January 1 – April 30

Summer May 1 – August 31

Fall September 1 – December 31

b. For the KPI Graduate report the Student needs to be Complete in the Primary Program with a Passing Grade AND/OR have a Credential Issued to them. 

Note: You can override this in the Student / Academics / Programs section if required.

a. Go to the Student / Academics / Programs and click Complete Student and enter the Completion Date.

or

b. Enable Final Override and Enter the Final Grade for the Student Overall - example 100% (or whatever it is) then enter the Date of Completion - this is important that it is when the Student completed so if Fall 2024 select a date like Sep 8, 2024 for include them in the Fall 2024 Graduate KPI.

The student will now appear in the KPI for Fall 2024 Graduate.

To update an incorrect date you will need to re-enroll the Student under Program and then Complete them again following the steps above. 

If you want to avoid the recording of this mistake and / or changes in status here you can delete this program and re-enroll them again to the Program on the original start date and then come back and Complete them with the correct final grade and date: